Head of Supporting Unit (Administration Department (Yangon))

Good Brothers’ Co. Ltd.

The Head of Supporting Unit is responsible for overseeing all budgetary administrative operations and participates in the development of the process infrastructure. The Head serves as the central information for policy and procedure, and serves as the primary contact between Department and Financial Operations, Human Resources. The Head is also responsible for the hiring, evaluation, and professional development and of the College’s staff.
Working Hour - 9:00am ~ 5:00pm
Holiday - Sunday and Gazette Holiday
Benefits - Uniform provided after probation period
Career Opportunities - Learn new skills and techniques
- Possibility for job training
Report To - Chief Executive Officer
Work Location - No(63), Sathmu lalyar htoonsat, Yangon-Mandalay Road, Natyaykan Village, Amarapura

Primary Responsibilities

  • Serve as the primary contact and key support for administrative, operational and financial inquiries, activities and concerns. Work with Dean on the following matters:
  • Manage budgets including line transfers, reconciling accounts and generating monthly and year-end reports.
  • Participate in the development, preparation, and execution of annual budget and project estimated ending budget balances.
  • Oversee and reconcile overall expenditures and non-compensation budget lines, including addressing variances, resolving budgetary issues, recommending funding sources and preparing drafts for yearly enhancement process.
  • Provide oversight of departmental and graduate program budgets in consultation with departmental and program staff to ensure compliance with guidelines and approved budgets.
  • Serve as the primary liaison between the Department and Financial Operations, Human Resources and other department.
  • Maintain for budget remaining on a monthly basis.
  • To establish departmental/ procedures and communication guidelines.
  • Review, analyze and approve purchasing and expense requests in accordance with fiscal policy and within approval authority.
  • Manage budgetary including travel; supplies; equipment; research funds; grants.
  • Provide executive administrative support as needed to the Department.
  • Oversee administrative areas and buildings that Company occupies to ensure adequate staffing and business appearance.
  • Create and update administrative and travel/expense manuals.
  • Monitor and ensure departmental compliance with policies and procedures;
  • Develop, maintain and implement Staff Training Manual to provide updated resources to staff to utilize as a reference to stay within policies and procedures.
  • Develop and communicate Goals and Expectations for each staff member dependent on the department/program they are supporting.
  • Provide external resources such as workshops, webinars that staff can attend to help develop in areas that will strengthen them as a staff support other duties as assigned.

Requirements and Preferred Qualifications

  • Thorough understanding of, or ability to quickly learn, the office equipment, recordkeeping systems, management information systems, and related protocols used in the organization.
  • Excellent verbal and written communication skills.
  • Professional and tactful interpersonal skills with the ability to interact with a variety of personalities.
  • Strong leadership and supervisory skills.
  • Excellent organizational skills and attention to detail.
  • Excellent time management skills with proven ability to meet deadlines.
  • Extremely proficient with Microsoft Office Suite or related software.
  • Bachelor’s degree in Business Administration or related field required.
  • Five years of experience in administration including three years in a supervisory capacity, required.